Time Management: A 3-Step Framework
Yes, yes, yes. I know we’ve all discussed this topic at length, I’m sure; and there are tons and tons of various theories and tools out there. However, I always think it’s worth revisiting periodically.
So - how do you manage your time? Is it something you struggle with? Is it something you feel you have a good handle on? Do you feel in control of your time or is life and time more in control of you? Do you feel productive at the end of each day or week?
I’m going to share my 3-step framework with you so you have (yet) another tool at your disposal in this area. Maybe you’ll find it helpful. Maybe you won’t. I personally use this framework every single week.
Step 1: Pre-Week Prep - Spend 30-45 minutes on Friday afternoon or sometime on Sunday taking a look at the week ahead. Where do you have white space? What time is already managed for you? What meetings, events or to-dos are already on your schedule? In other words, what time is already accounted for?
Step 2: Prioritize - We all have to-do lists but this is where I have you break that down into a MUST, BONUS or PUSH column.
MUST = anything you absolutely have to get done this week; it has a deadline.
BONUS = things that are upcoming that you’d like to get ahead on.
PUSH = anything that is not urgent or time sensitive.
Creating this 3-part list helps you prioritize and focus your time.
Step 3: Time Block - I know people have a love/hate relationship with this but it IS effective when done right. My advice here? Time block at least your MUSTS. And be specific with them. Literally label the time block “Create outline of webinar”. Or, “Draft newsletter content”. Be specific. And be realistic with the time block. Maybe you only need 30 minutes. Maybe you need 90 (I wouldn’t do more than 90 in one sitting).
The real key with time management is to pick a tool, whatever tool, and commit to sticking with it for 4 weeks. You’re trying to build a habit and that takes time. At the end of that 4 weeks, re-evaluate. What worked. What didn’t. What needs to shift. Make the pivot and try for another 4 weeks. The idea is that you build the routine that works for you over time. Hope this helps!
